Taking advantage of our bulk mail permit doesn’t mean that you receive free postage. However, you do receive the Chamber’s discounted bulk mail rate. You will need to take a check for the total amount of your mailing to the post office with you.

Please give us a call at 817-481-8200 should you have any questions.

Utilizing the Chamber’s bulk mail permit is a major member benefit. It saves you a great deal of money – over $300! The process can be a little time consuming depending on the size of your mailing. Please plan accordingly.

Key Points:

• Must have 200 or more pieces
• Every piece must be identical, both in size and contents
• At least 150 pieces of the total mailing must be going to the same first 3-digit match of zip code (i.e. 760XX)
• All pieces must be sorted by zip code
  See instructions below
• Each piece must have the following indicia on it in the top right corner where a stamp would normally appear:
   

  Presorted Standard US Postage Paid Grapevine, TX

• To save time, have the indicia pre-printed on the pieces (on an envelope if using one or directly on the piece if not using an envelope). You may also obtain an ink stamp from the Chamber or preprinted labels to use on your piece.
• The nearest drop for bulk mail is the Grapevine Post Office located at 1251 William D. Tate Ave., Grapevine, TX 76051
• You will need to pay for your bulk mailing at the main post office prior to taking your mail to the bulk mail center.
• The post office accepts bulk mail Monday through Friday from 9:00 a.m. to 2:00 p.m., and does not offer weekend acceptance.

Bulk Mail Instructions

• Address each piece appropriately
  • All mail must meet the "move update" requirements put in place to ensure that the person or business to whom you are mailing is still at that address.
    • The simplest method ("Alternative Address Method") is to add "or Current Resident" or "or  Current Occupant" to the address line on the same line as or under the name.
    • Mail which is sent to "Occupant" or "Current Resident" is exempt from this requirement.
    • You may also meet the requirement via one of the two methods below:
      • Tracking your own move information by requesting USPS address corrections every time you mail (or at least in one mailing every 95 days), and then updating your mailing list every time you receive an address correction.
      • Having a processing service update your list using the NCOA database.
  • You will need to indicate on the bulk mail form which method was used.
• Sort all pieces that have a 5-digit match per each zip code
  • Example: sort all 76092; next sort all 76088 and so on
  • Bundle each zip code with 150 pieces or more into groupings of no less than 10 items per group
  • Bundles must be rubber banded around the length and the width
• Next sort all pieces that have a 3-digit match and bundle as directed above
  • Example: sort and bundle all 76015, 76019, 76011 together
• Pieces that do not have a 5- or 3-digit match are called mixed and should be bundled as per previous instructions
  • Example: group and bundle mixed zip codes, such as 75052, 76102, 76017
• Take an exact count of each zip code
  • Example: 225 of 76092, 23 of 76099, 15 of 760XX, 31 of 750XX, 12 mixed
  • This count will be used to determine the cost of the mailing and must be exact
• Upon completion of this process, call us at 817-481-8200 to schedule an appointment for assistance in completing the mailing. Appropriate paperwork can be obtained from the Chamber and a staff signature is required.